Prepare Yourself—September is Coming

Prepare Yourself—September is Coming

For Defense Contractors, September is one of the busiest times of the year. Summer is over, kids are back in school, and here at FSO PRO we usually refer to it as “Proposal Season” and most of the company gets involved!

Prepare Yourself—September is Coming


FSO Success


What great FSO’s read!


Prepare Yourself—September is Coming

You can’t see it, but he is wearing Uggs.

Prepare Yourself—September is Coming

For Defense Contractors, September is one of the busiest times of the year. Summer is over, kids are back in school, and here at FSO PRO we usually refer to it as “Proposal Season” and most of the company gets involved! Business Development and Proposal Teams work late (and get a little cranky), HR and Recruiting teams are reviewing candidates, and FSOs definitely feed into those processes. If that wasn’t active enough – DCSA has recently announced that September is “Insider Threat Awareness Month”. Don’t Panic! (I checked and we say that at least 4-5 times a year. I am thinking of another catchphrase for when I want you to… not panic.)


September 2019


What should FSO’s be doing this month?


    • Prepare your FSO Metrics for Proposal Season.


    • Focus on Insider Threat


    • Awareness Month.


    • Meet with your Insider Threat Working Group.


    • Administer any scheduled annual training: Annual Refresher, Insider Threat, Self Inspections.


    • Audit your personnel training records.


    • Make sure all Annual requirements are complete.


    • Check NISS and make sure your self-inspection certification from 2018 and 2019 is in the system.


    • Drink a pumpkin-spice latte from your FSO PRO coffee mug!


Here are ways to ensure that you as an FSO support your organization’s Proposal Season AND make sure your organization has covered its NISPOM requirements for Insider Threat and some extra ideas to really make an impact!

Proposal Season Prep!

1) Update the Metrics

  • Run an updated JPAS report
  • Know the # of each clearance level
  • Know the % of your organizations cleared personnel
2) Prepare a short write up for your organization’s clearance posture

  • Your FCL level and any other designations (Storage, COMSEC Account)
  • Rating if it was Commendable or Higher
  • Any security commendations earned
3) Work with HR

  • Create a protected spreadsheet for clearance verifications
  • Provide a “cheat sheet” for some of the security clearance terms like Loss of Jurisdiction, archived records, and how to fix those issues
Prepare Yourself—September is Coming

This is not necessarily what we mean by proposal season. However, if it helps with the inspection…

Prepare Yourself—September is Coming

This is what we look like during proposal season. Sorry for the graphic content.

Special note: Be aware that proposals have deadlines – be prepared to answer these questions at night and on weekends.

Ideas for Insider Threat Awareness Month!

The Baseline Standards: These are the NISPOM requirements plus the highly recommended (read required) actions by DCSA for your Insider Threat Program.

The Enhancements: These items require approval and coordination from your leadership, but they can strengthen the program and help during Inspections!

  • Hang new Insider Threat Awareness Postersa> in common areas
  • Self-Attestation Survey (attached) – Have your cleared personnel provide any changes in the 13 Adjudicative Guidelines over the last calendar year. (Coordinate with HR but they each signed release forms and SF312s when they were cleared so it should be permissible.)
  • Send Case Studies and Awareness items in a “Did you Know?” email to personnel.
  • 8 minute video for Senior Leaders.
The Razzle-Dazzle: Not required, needs a lot of approval/promotion, but definitely a way to make it FUN!

  • Play “Clue” but substitute names with your office staff to see “who dunnit!” (It was Bob, in the breakroom, with a candlestick!)
  • Have a “Movie Lunch” with popcorn, movie candy, or a Potluck and show: Turning People Around, Not Turning Them In.
  • Play some of the “Security Awareness Games” with the team. Our favorite? This game of Concentration!
  • Costume Contest: Encourage personnel to dress like a “spy” and give awards for best costume!
Prepare Yourself—September is Coming
Prepare Yourself—September is Coming

And finally,


Sit back, relax, and take a sip of a tasty beverage during your next SVA. Maintain eye contact for best results.

Are you a small business FSO?

Our FSO PRO “Superhero” Membership is for small business FSOs or FSOs who wear multiple hats! With our club membership, you receive:
Prepare Yourself—September is Coming
                • Reminders









                • Tools









                • Free Monthly Templates









                • Free “MarketFlix” videos for your Team









                • Planners and To-Do Lists









                • Text Alerts









                • Free Admission to FSO Contests









                • Free “ask a question”








And more!

Need more explanation or assistance with any items mentioned this month? Contact FSO PRO!

Looking for FSO Gifts? Check out the FSO PRO Shop!
* SVA Binders!
* Coffee Mugs!
* Membership Clubs!
* Training Videos!
* One Hour FSO Support!
* SVA Prep!

FSO PRO thanks all the FSOs out there for everything you do to keep the warfighter safe. Even the smallest task is designed to keep our nation’s information out of the hands of those who would do harm. We, as FSOs, are doing our part to stay vigilant and determined to protect those who protect us, even in our own small way.

That is why we say how awesome you are. And thank you.

Prepare Yourself—September is Coming



Need help remembering your FSO requirements? Sign up for monthly text reminders for JPAS login and other DSS due-outs!