For Defense Contractors, September is one of the busiest times of the year. Summer is over, kids are back in school, and here at FSO PRO we usually refer to it as “Proposal Season” and most of the company gets involved!
What great FSO’s read!
You can’t see it, but he is wearing Uggs.
Prepare Yourself—September is ComingFor Defense Contractors, September is one of the busiest times of the year. Summer is over, kids are back in school, and here at FSO PRO we usually refer to it as “Proposal Season” and most of the company gets involved! Business Development and Proposal Teams work late (and get a little cranky), HR and Recruiting teams are reviewing candidates, and FSOs definitely feed into those processes. If that wasn’t active enough – DCSA has recently announced that September is “Insider Threat Awareness Month”. Don’t Panic! (I checked and we say that at least 4-5 times a year. I am thinking of another catchphrase for when I want you to… not panic.)
- Prepare your FSO Metrics for Proposal Season.
- Focus on Insider Threat
- Awareness Month.
- Meet with your Insider Threat Working Group.
- Administer any scheduled annual training: Annual Refresher, Insider Threat, Self Inspections.
- Audit your personnel training records.
- Make sure all Annual requirements are complete.
- Check NISS and make sure your self-inspection certification from 2018 and 2019 is in the system.
- Drink a pumpkin-spice latte from your FSO PRO coffee mug!
Proposal Season Prep!1) Update the Metrics
- Run an updated JPAS report
- Know the # of each clearance level
- Know the % of your organizations cleared personnel
- Your FCL level and any other designations (Storage, COMSEC Account)
- Rating if it was Commendable or Higher
- Any security commendations earned
- Create a protected spreadsheet for clearance verifications
- Provide a “cheat sheet” for some of the security clearance terms like Loss of Jurisdiction, archived records, and how to fix those issues
This is not necessarily what we mean by proposal season. However, if it helps with the inspection…
This is what we look like during proposal season. Sorry for the graphic content.
Special note: Be aware that proposals have deadlines – be prepared to answer these questions at night and on weekends.
Ideas for Insider Threat Awareness Month!The Baseline Standards: These are the NISPOM requirements plus the highly recommended (read required) actions by DCSA for your Insider Threat Program.
- Training for personnel: https://www.cdse.edu/catalog/elearning/INT101.html
- Training for your “Insider Threat Working Group” https://www.cdse.edu/catalog/elearning/INT122.htmla>
- Touch base with your “working group” and record/review any “Insider Threat Indicators” over the last month. (It is recommended that you do this monthly.)
- Hang new Insider Threat Awareness Postersa> in common areas
- Self-Attestation Survey (attached) – Have your cleared personnel provide any changes in the 13 Adjudicative Guidelines over the last calendar year. (Coordinate with HR but they each signed release forms and SF312s when they were cleared so it should be permissible.)
- Send Case Studies and Awareness items in a “Did you Know?” email to personnel.
- 8 minute video for Senior Leaders.
- Play “Clue” but substitute names with your office staff to see “who dunnit!” (It was Bob, in the breakroom, with a candlestick!)
- Have a “Movie Lunch” with popcorn, movie candy, or a Potluck and show: Turning People Around, Not Turning Them In.
- Play some of the “Security Awareness Games” with the team. Our favorite? This game of Concentration!
- Costume Contest: Encourage personnel to dress like a “spy” and give awards for best costume!
BUY THIS CUP
Sit back, relax, and take a sip of a tasty beverage during your next SVA. Maintain eye contact for best results.
- Free Monthly Templates
- Free “MarketFlix” videos for your Team
- Planners and To-Do Lists
- Text Alerts
- Free Admission to FSO Contests
- Free “ask a question”
* Coffee Mugs!
* Membership Clubs!
* Training Videos!
* One Hour FSO Support!
* SVA Prep!
FSO PRO thanks all the FSOs out there for everything you do to keep the warfighter safe. Even the smallest task is designed to keep our nation’s information out of the hands of those who would do harm. We, as FSOs, are doing our part to stay vigilant and determined to protect those who protect us, even in our own small way.
That is why we say how awesome you are. And thank you.