Happy New Fiscal Year!

Happy New Fiscal Year!

Happy New Fiscal Year!

FSO Success

Happy New Fiscal Year!

Let Auld Accountants Be Forgot…?

Happy New Fiscal Year!
Kids have a new school year in August, India kicks off a new year in April, Alaska celebrates in March when the snow and ice begin thawing, the Jewish new year is in September… but for Defense Contractors, the “new year” is that September 30th – October 1 timeframe. The new Fiscal Year.

Ah… such a beautiful time… said no one.
Around this time each year:

• The finance and proposal teams have had near nervous breakdowns over the recompetes and new awards. “Can we get a TS FCL upgrade by next week???”
• HR has sent you dozens of resumes to vet for clearances. “What? He said he has an Active Top Secret! What do you mean he is Archived?!”
• FSOs have been contacted by contracting officers for your “CSA Office and address” to put on DD254s and
• FSOs are simultaneously in and out- processing personnel. “What do you mean you shredded your badge, Bob?!”
Happy New Fiscal Year!

“Should auld contractors be forgot, and never brought to mind…“

October 2018

What should FSO’s be doing
this month?

      • Register with NCAISS/DSS Portal
      • Watch the four-minute video on registering for NISS
      • Login with DISS
      • Save the new STEPP URL on 1 October
      • Log into NISS on 8 October
      • Audit your personnel training records with new training
      • Update your On/Off Boarding Security Procedures
      • Update your rosters
      • Create Metrics for your Senior Management
      • Drink a pumpkin-spice latte from your FSO PRO coffee mug!

5 Key ways FSOs Can Support the New Fiscal Year

Fives Key Ways FSOs Can Support the New Fiscal Year:
  1. Update Annual “perm cert” VARs in JPAS with new period-of-performance (POP) dates.
  2. Update Annual Training requirements that are contract specific.
  3. Indoctrinate new personnel and get them re-badged and read-on to the same contract again.
  4. Update personnel training rosters and personnel security folders.
  5. Provide new metrics to your Senior Management.
Here’s some more detail on that!

  1. Perm Cert VARS: Before September 30th, make sure you have updated any Visit Authorization Requests in JPAS or on forms to continue access for personnel who are on a contract that was just extended. Make it for as long as you can – usually 12 months is permitted in JPAS.
  2. Contract Specific Training: Many new awards come with “complete this training in the first 30 days” requirements such as Insider Threat, Cyber-Challenge, Anti-Terrorism, or PII. These requirements are often indicated in the performance work statement (PWS) or Statement of Work (SOW). Make sure you are helping to in-process personnel correctly by including this training with other Security On-boarding items.
  3. Speaking of On-Boarding: Tweak your on-boarding checklists to ensure all items are covered: training, forms, VARs, badges, periodic reinvestigations, keys, parking passes, alarm code updates, citizenship verifications, new investigations, OCONUS/ Theater travel prep, SF312s … add any new items and remove old ones that were contract-specific.
  4. Rosters: People have left (good riddance, Bob!) and new people have arrived. Plug new names into any security matrix you have for clearance count, training rosters, clearance investigation tracking, and foreign travel. Remove the old ones and archive their records. Make sure they are separated/debriefed from JPAS properly (run ghost reports!) and don’t forget to check VARS in JPAS and remove them. Finally, destroy any old SF86 information and archive their records.
  5. Update Senior Management: It is so important to keep the Senior Management engaged with the security program. One of the best ways is to provide them with Security Capability Metrics. Create bullets that: show percentages of clearances (ex: 50% of all personnel hold TS Clearances, FCL Levels (Top Secret FCL with Secret Storage and COMSEC Account), eligibility “We can support Top Secret clearances and SCI Designations”, and – of course – training responses (ex: 90% of personnel participated with the FBI “Movie Day”). Having Senior Management’s buy-in is valuable to what you are doing AND to Defense Security Service!
Happy New Fiscal Year!

My favorite metric: How many metrics per KPI can be standard per unit of measurement.

Happy New Fiscal Year!

“The price of success is hard work, dedication to the job at hand, and the determination that whether we win or lose, we have applied the best of ourselves to the task at hand.—Vince Lombardi”
– Michael Scott

Let’s Have Some Fun! I know, as a rule, Security Officers frown on using social media. That’s a good rule.

However, our social media FSO, Jere- my, has been putting together some fun, free things that will add a smile to your FSO heart and maybe test your knowledge on Facebook and Twitter! Here are a few posts:

  • NISPOM “Pop Quiz”
  • FSO Memes
  • Free worksheets, checklists, and planner items
  • Announcements and threat awareness
  • Quick Tips & Ideas
  • Motivational Quotes
  • Contests with Prizes for FSOs
    Happy New Fiscal Year!

    Fun?? At work?? That’s extracurricular-riffic!!

    Happy New Fiscal Year!
    Need more explanation or assistance with any items mentioned this month? Contact: FSO PRO!
    Who is FSO PRO?
    FSO PRO is a NISPOM-based company that offers common sense, practical support to empower FSOs and help small businesses develop a superior Security program.
    FSO PRO is proud to be your resource for forms, information, training, on site visits and inspections—and much more.
    We would love to be your full service consultant—meaning we do more than just advise you, we take care of you. Contact us today!
    Need more explanation or assistance with any items mentioned this month? Contact FSO PRO!
    Terms This Month:

    SMO = Security Management Office. Everyone affiliated with your JPAS records.
    JPAS = Joint Personnel Adjudicative System. FSOs system of record for personnel clearances.
    NISP Enhancements – 10 Categories developed by DSS of above-the-baseline standards of events, education and best security practices that can lead to a positive security impact for your organization.
    DMDC = Defense Manpower Data Center: who you call for issues with JPAS: 800-467-5526.
    PSMO = Personnel Security Management Office: who you talk to about personnel security concerns: 888-282-7682.
    CDSE = Center for Development of Security Excellence: www.cdse.edu – where you learn!

    FSO PRO thanks all the FSOs out there for everything you do to keep the warfighter safe. Even the smallest task is designed to keep our nation’s information out of the hands of those who would do harm. We, as FSOs, are doing our part to stay vigilant and determined to protect those who protect us, even in our own small way.

    That is why we say how awesome you are. And thank you.


    Need help remembering your FSO requirements? Sign up for monthly text reminders for JPAS login and other DSS due-outs!