What great FSO’s read!
More cleanup? Time to bring out the big guns.
Annual Clean Up Time!By now, you have all (hopefully) completed your NISS PSI Survey. April brought us many gifts – spring flowers, the new Avengers movie, the return of Game of Thrones and, throughout the month, DSS kept extending the deadline for the survey so we can all get used to NISS! As I am typing this, the deadline has been extended to Friday, April 26. If you are still struggling with your survey – let us know!
- Check your facility information in NISS – make sure it is correct!
- You can also check with Executive Management for board meeting minutes if you are a corporation with quarterly meetings.
- Audit/Clean your personnel files.
- Run a Ghost/Leech/Orphan report in JPAS and separate any names that pop up!
- Update your training information.
- Log into JPAS and any other timed data base so you don’t get locked out.
- Remove any personnel who should not be in JPAS by out-processing or contract ending.
- Make sure you have destroyed any SF86s where the investigation has closed.
- Start prepping your annual “Foreign Travel Training”!
- Calendar a CDSE Training or STEPP Training – at least once a month!
- Be kind and take those vitamins like Mom says!
Speaking of NISS, though…While you are there – you may want to add a step to this process. You may be shocked to hear this, but not ALL of the information for your organization made its way from eFCL to NISS. Before you wash your hands of NISS until next year’s survey or self-inspection (reminder – you will need to add your self-inspection information into NISS annually from here on out), you need to make sure your organization has the correct information!
right side Step 2: Click “(External) My Facilities” on the right side Step 3: Your company’s name and DSS Rep’s name should appear – double-click on it … sigh … sit and wait for a minute for it to populate. (It is getting faster but still slow!) Step 4: Make sure your address, DUNS, website, etc. is correct.
You’re right, they SHOULD have an Oscar for best circle drawing. I would totally win.
We even have the shorts. (not pictured for your safety)
NOTE: If your FCL, business structure or address/name is incorrect in NISS – you will have to create a “changed condition” to modify it – even if you already completed that action in eFCL. Don’t wait until your next Security Vulnerability Assessment (Inspection) to update your company information!Hopefully, you have a sidekick like FSO PRO who can help you with this because it saves a lot of time.
Spring Cleaning !!Somewhere between the annual survey and when you start giving those “Defensive Foreign Travel” briefings for vacationers (Yes, Janet! We all heard you are going to Cabo for a week!), it is a great idea to spring clean security records. Here are a few ideas to help you keep what is necessary and protect what is valuable.
Audit personnel files.a) Training Records You know when you send out the Annual Refresher/Insider Threat training and everyone responds immediately and gets it done? … Yeah, we don’t either. The problem is, after a few “courtesy reminders” it is easy to move on with life and forget that there a few
When you empty a vacuum cleaner… you become a vacuum cleaner.
(Glances left and right…..furiously clicks.)
Don’t get rid of ALL your old records. DSS loves Neil Diamond.
***Coming Next Month: Details about DSS changing their name to DCSA: Defense Counterintelligence and Security Agency and other BIG changes!***
* Coffee Mugs!
* Membership Clubs!
* Training Videos!
* One Hour FSO Support!
* SVA Prep!
FSO PRO thanks all the FSOs out there for everything you do to keep the warfighter safe. Even the smallest task is designed to keep our nation’s information out of the hands of those who would do harm. We, as FSOs, are doing our part to stay vigilant and determined to protect those who protect us, even in our own small way.
That is why we say how awesome you are. And thank you.